Review period: January 2024 to March 2026 · QuickBooks Online · Simple Start
Craig's Plumbing LLC
Craig ███████
Jan 2024 to Mar 2026
7
Total Findings
3
High Priority
$4,800
Bank Discrepancy
$3,200+
Est. Recoverable
Findings
Bank reconciliation not completed High
Checking account shows a $4,800 discrepancy between bank balance and QuickBooks balance. Books have not been reconciled since October 2024. Your P&L is unreliable until this is resolved.
$4,800 gap
47 uncategorized transactions High
47 expenses are sitting in "Uncategorized Expense" with no category assigned. These are invisible to your accountant and cannot be used for tax deductions in their current state.
Est. $2,100
Personal expenses mixed into business account High
14 transactions identified as likely personal (car washes, restaurants, retail) are recorded as business expenses. This inflates your expenses and is a liability if audited.
Est. $890
Duplicate vendor payments detected Medium
3 vendors show duplicate entries on the same date for the same amount. Requires verification to confirm whether these are double payments or data entry errors.
$534 at risk
Accounts receivable aged over 90 days
$1,240 in outstanding invoices has not been followed up on in over 90 days. Two invoices from Q3 2024 appear to have been forgotten entirely.
$1,240 outstanding
Chart of accounts not set up for job costing
No job costing categories exist. You cannot see profitability per job. This makes it impossible to know which types of work are worth taking on.
Operational
Vehicle expenses not separated by asset
All vehicle expenses are lumped into one category. For a business with multiple vehicles, this makes mileage tracking and depreciation claims harder to support.
Tax exposure
Recommendations
1
Reconcile all accounts back to October 2024. Start with checking, then credit cards. This is the foundation — nothing else is reliable until reconciliation is complete.
2
Categorize all 47 uncategorized transactions. Many of these are likely deductible. Leaving them uncategorized means your accountant can't use them and you overpay.
3
Review and remove personal expenses. Each one needs to be either reclassified as a legitimate business expense with a note, or removed entirely.
4
Verify duplicate payments with vendors. Confirm whether these were actual double payments and pursue refunds where applicable.
Next Steps
This diagnostic identified 7 issues including a $4,800 bank discrepancy and an estimated $3,200 in recoverable deductions and errors. Your current books cannot be used reliably for tax prep or business decisions.
A full cleanup will reconcile all accounts, categorize all transactions, remove personal expenses, and hand back a clean P&L ready for your accountant.
Cleanup Quote: $[X]
The $97 diagnostic fee is credited toward this total. Financing available via Affirm.